File Management
Each individual project is assigned a unique identification number prefixed. For example:
Quotations: An example quotation number would be ‘Q17121B’. The ‘Q’ identifies it as a Quote. The ‘17’ identifies the year it was created, 2017. The ‘121’ identifies the number of quotes created in that year. The ‘B’ identifies how many times the quote has been revised.
File names: A Web Design artwork document will be named as ‘Client Name – home page v2 r3’. The ‘v2’ identifies the version of artwork selected. The ‘r3’ identifies the number of times the document has been revised.
Email organisation
It is best if you organise your emails into specific folders for individual clients. This way, your inbox remains tidy, and everything is easy to find.
The process is quite simple:
- Go to the ‘Mailbox’ tab at the top of your computer screen.
- Click the options ‘New Mailbox’ which will bring up the following options.
- Name the Mailbox an appropriate name. E.g. 372 Digital. Then each time you get an email relating to 372 Digital, you will drag the email into this folder which will display in the left sidebar of your mail browser.
- If you are creating a subfolder for a client, as perhaps you have more than one project or contact person, it is pretty much the same process. You can either be in the client folder you want to make the subfolder for, or you can select it when the ‘New Mailbox’ options come up. This time, make sure that the ‘Location’ is the folder that you want the subfolder to be under. Then name the subfolder appropriately.
Design Guidelines
- The minimum font-size to use is 14 pixels for any text that’s meant for easy reading. Information such as copyright, date published, author, etc. can be smaller but no smaller than 12 pixels in lowercase and 10 pixels uppercase.
- Avoid using “text-align: center;” on large body of text. It makes reading difficult when paragraph text is center aligned.
- Avoid using a “box-shadow” more than 25% black. Harsh shadow effects are a thing of the past.
- “Images” MUST not be distorted in any way, shape or form (i.e. squashed, stretched, blurred, pixelated), UNLESS it is purposely done for design reasons.