Three kinds of Invoices
Three kinds of Invoices
- Petty Cash Claims (should not exceed $100.00)
- Please see Petty Cash Recoup Guidlines
- Repeating Invoices-These are recurring Invoices.
- No entry needed because will auto generate by the System
- Maintain a file when Invoices are received might be in hard or soft copy
- Once paid remove, then file together with all Invoices already paid
- Normal Invoices (besides from Petty and Repeating Invoices)
- These need to be entered in the System , pls see below the procedure.
- Check first if the Invoice already paid (file if paid)
- Check from the listing that Pops up
- Important to key in properly the Reference or exact Invoice number. Key in exactly the Invoice number showing in the Invoice, hypen, letters, prefix number etc, in this way there will be warning when you key in Invoice already paid
- Separate lines of those items with GST or GST free
- Save
- Get Ben to approve the entry providing him the Invoices entered.
- Stamp “PAID” the Invoice once paid and file Filing System (House keeping) to be discussed (ATO requirement)
- You can review outstanding Payable Invoices
- Any questionable overdue accounts should be investigated. Don’t delete entry if found already paid, pls refer to Nida
- These need to be entered in the System , pls see below the procedure.